Job description

Job Title: Business Assistant
Location: Talentspace.ai, Al-Yanabii Street, د. السادس، Amman 11181
Company: Talentspace.ai
Type: Full-time

Job Summary:

Talentspace.ai is seeking a highly organized and proactive Business Assistant to support our management team in day-to-day operations. The ideal candidate will be a motivated individual with a strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently. This role is essential for ensuring smooth business operations and supporting the growth and success of our company.

Key Responsibilities:

Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for the management team.
• Prepare and organize documents, reports, and presentations for internal and external meetings.
• Handle phone calls, emails, and other communications on behalf of the management team.
• Organize and maintain files and records, ensuring confidentiality and accessibility.

Operations Management:

• Assist in coordinating and managing daily business operations.
• Support project management activities, including tracking progress and meeting deadlines.
• Help with the procurement of office supplies and other essentials, ensuring the smooth running of the office.
• Liaise with internal teams and external partners to facilitate communication and collaboration.

Financial Assistance:

• Assist in preparing and processing invoices, expense reports, and other financial documents.
• Monitor budgets and expenditures, providing regular updates to management.
• Support the finance team with data entry, reconciliations, and basic bookkeeping tasks.

Client Relations:

• Act as a point of contact for clients, providing timely and professional assistance.
• Schedule and coordinate client meetings, ensuring all necessary preparations are made.
• Assist in preparing proposals, contracts, and other client-related documents.

Research and Analysis:

• Conduct market research and competitor analysis to support strategic decision-making.
• Prepare reports and summaries on business trends, opportunities, and risks.

Event Planning:

• Assist in organizing company events, workshops, and meetings.
• Coordinate logistics, including venue booking, catering, and travel arrangements.

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.
• Proven experience in an administrative or assistant role, preferably in a business setting.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work closely with senior management and gain valuable business experience.
• A dynamic and collaborative work environment.
• Opportunities for professional growth and development.

If you're looking to be part of a forward-thinking company and play a key role in its success, we encourage you to apply. Please send your resume and a cover letter to pulse@talentspace.ai. We look forward to hearing from you!